For groups

Questions from your office

Last updated: 13 October 2026.

Whoever takes a group abroad does not have to convince us. They have to convince their own office. These are the questions that office asks, in the order they arrive, with the answer written so that it can be copied straight into a file. Where the answer depends on something we have not closed yet, we say so instead of improvising it.

1 · Who is the contracting party?

The contract is signed between the institution bringing the group and the Italian company delivering the program. It is not signed with the students one by one, and it is not signed with the student body if the institution's own rules do not allow it. At Tecnológico de Monterrey, the national rules for student bodies require purchasing, invoicing and payments for a group to go through the competent administration, and prohibit the use of personal accounts outright: in that case the contracting party is the institution. This is not closed yet: which body signs in each case depends on your internal procedure, and we go through it with you before issuing any document. In the meantime the quotation is made out to the institution.

2 · Who is the invoice made out to, and with what data?

The invoice is issued by the Italian company delivering the program, with its full tax data, to whoever turns out to be the contracting party. What we need from you is the legal name, the registered tax address, the institution's tax number and the internal file reference, if there is one. One line that has to be said plainly. Istituto Belmonte is an Italian company with no permanent establishment abroad, so what we issue is an Italian invoice. For a Mexican institution this means no CFDI: an Italian company without a permanent establishment in Mexico does not issue one. How that invoice is recorded in your accounts, and whether any withholding applies, is answered in writing before signature, case by case. We do not improvise it on a web page. → The company data

3 · What exactly gets signed, and when?

Three documents, in this order.

There is no framework agreement to sign first, and we do not ask for exclusivity.

4 · What does the program issue, and what is it worth in Mexico?

Two different documents, and the distinction is the point. At the end of the stay, a certificate of attendance for anyone who has completed at least 80% of the scheduled hours, carrying the program, the sites, the dates, total hours, the modules with their hours, the attendance percentage recorded and the language of delivery. Ninety days later, for anyone who has submitted every module deliverable and the implementation plan, a program completion certificate.

What they are worth: they state hours and content, and nothing else. They are not qualifications, they carry no academic credits or ECTS, they have no official validity in Italy or in Mexico, and they do not entitle anyone to practice any profession. That is printed on the document itself, not only here. Academic recognition of those hours depends exclusively on the student's home institution. Where its own rules provide for it, the route exists and runs through a tutor at that institution: in that case we supply the program, the hours and the attendance register in whatever format is asked for. → What the certificate is, with the facsimile

5 · What insurance is there, and with what limits?

There are two separate covers and it pays to keep them apart. The policy we take out covers accidents and third-party liability during program activities. Travel insurance, which covers medical expenses, repatriation and cancellation, is the traveler's own responsibility and is mandatory: the Italian consulate requires it in any case, with a minimum sum insured of 30,000 euros. The limits, the insurer, the policy number and the list of what is not covered are published in figures once the policy is taken out and attached to the contract; until then they are available in writing, with a reply within two working days. Cover described with an adjective is no use to anyone: the table goes live with real numbers or it does not go live. The benchmark we are measuring ourselves against is the cover Tecnológico de Monterrey requires of its own students on mobility and publishes in figures: USD 210,000 for medical expenses and USD 100,000 for third-party liability. Those are their figures, published by them, quoted here as a benchmark and not as ours.

6 · Who is the responsible person in Italy, and how is that person reached?

There is a person responsible for the group for the whole stay, reachable at any time, and a head of international programs who is the administrative contact before and after. On the website we publish the role and a mailbox that is actually answered: programas@istitutobelmonte.com, reply within two working days, Monday to Friday 09:00-18:00 CET, plus a telephone number staffed 24 hours while the stay lasts. In the documents we hand you — quotation, contract, fact sheet, final report — the name and the direct contact details of the responsible person are there, because that is where they are of use to your procedure.

7 · What happens if a student withdraws?

Before departure the cancellation terms written into the contract apply, distinguishing an individual withdrawal from the cancellation of the group and setting the deadlines in days relative to the start date. If a withdrawal takes the group below the minimum number of participants, the commercial terms are reviewed together before confirmation. During the program, anyone who interrupts receives a certificate for the hours actually completed if they reached 80% of the scheduled hours, and no document if they did not. We inform the institution the same day. The exact deadlines and percentages of the cancellation policy are not fixed yet. They go into the terms and conditions before enrollment opens for the first intake, not after. → Terms and conditions

8 · What happens in a medical emergency?

There is a written protocol, handed to the institution with the contract and distributed to participants on day one: who is called first, which hospital is nearest to each site, who accompanies, who informs the institution and the family, and within what time. The person responsible for the group is reachable 24 hours a day for the whole stay. In Italy emergency care is guaranteed to anyone; the policy included in the program covers medical expenses and medical repatriation within the limits published in figures once the policy is taken out. The same warning as question 5 applies: limits get written when the policy exists. The protocol does exist, and we send it in draft on request, before signature.

9 · What documents does the student need to enter Europe?

For a stay of up to 90 days in any 180, a Mexican national does not need a visa. What is needed is a passport valid for at least three months beyond the intended date of departure and issued within the previous ten years, evidence of the purpose of the stay, means of subsistence and a return ticket. We prepare the letter of admission. Above 90 days a national type D visa would be required, and that calls for documents we do not have today: which is why we do not sell longer programs. → The full page on visas and residence permits, with the official sources

10 · How many Schengen days does the trip use up?

Exactly as many as it lasts, counting the day of arrival and the day of departure in full. A 28-day intensive program uses up 28 days, plus the days of any experiences added before or after. The exact number is written on the sheet for every program and every route, because it is a figure you need in order to authorize, not a detail. The ceiling is 90 days in any 180, cumulative across the whole Schengen area: each participant's earlier trips count, and since 10 April 2026 the count at the border is automatic. That is why we ask for the days already used at the point of application.

11 · What gets handed over at the end?

Four things, to the institution and not only to the student.

1. The signed attendance register, day by day and hour by hour.
2. The certificates and, ninety days later, the completion certificates, each with its verification code.
3. A final report on the group: actual hours, visits made with the name of each venue, deliverables submitted per module, and any departures from the published program, with the reason.
4. The measurement: participant evaluation collected at the end and again at ninety days, handed over in aggregate form.

12 · Do you accept participants under 18?

No, and today that is a declared fallback, not a settled policy. The programs are open to anyone who has turned 18 by the date of departure. Accepting minors changes the responsibilities, the cover and the documentation required, and it is something we have not resolved. If your group includes minors, write to us before anything else: the answer will be a date, not a maybe.

What you will not find on this page, and why

You will not find employment rates, numbers of students trained, satisfaction scores or reviews. We do not publish them because we do not have them: the Istituto is new and the first intake has not yet run. When they exist they will be figures a third party can verify, with the source beside them. In the meantime we publish what does exist and can be checked: the day-by-day program, the places visited named one by one, the facsimile of the document we issue, and the company data anyone can look up in the Italian company register.

This program does not lead to a qualification with official value. Istituto Belmonte is a private Italian training institute. Its programs do not award qualifications with official value in Italy or in Mexico and carry no academic credits. A certificate of attendance is issued.